Continuous Business Improvement™for Wholesalers & Distributors.
Improve sales operations, purchasing, internal workflows and customer service while building a wholesale business that becomes stronger every month.
Wholesale businesses already have software. What they need are better operational systems. Kayotte helps distributors continually improve communication, approvals, reporting, knowledge management and operational workflows through practical monthly improvements.
- Follow upAshwood Trade Supplies — PO 48210$18,240 · credit limit review
- Follow upBayside Plumbing Co. — PO 48225$26,120 · pricing tier confirm
- Follow upKirra Electrical — PO 48239$41,880 · exceeds discount ladder
- $62.4kSupplier · Ashcroft Imports4 POs drafted
- $18.2kSupplier · Bayside Manufacturing2 POs drafted
- $104kSupplier · Kirra Global6 POs drafted
- Order confirmations124
- Dispatch notifications96
- Reorder reminders42
How operationally mature is your wholesale business?
A quick, honest assessment. Six questions, three answers each. Your indicative maturity tier appears live — bring it with you to a Discovery Call.
- 1. Are customer onboarding processes standardised across every branch?
- 2. Are purchasing approvals efficient and consistent?
- 3. Are internal processes documented and searchable?
- 4. Are supplier communications consistent and cadenced?
- 5. Can management easily see operational bottlenecks in real time?
- 6. Are repetitive administrative tasks automated end-to-end?
Every stage. Every improvement. Every dashboard.
Kayotte maps every stage of the wholesale lifecycle — from lead to long-term customer — to an operational improvement. Click a stage to see where friction lives today, and how Kayotte improves it.
Two wholesale businesses. Same market. Very different outcomes.
- Manual approvals across every order
- Slow internal communication
- Customer information scattered across systems
- Supplier follow-up inconsistent
- Knowledge trapped in senior staff
- Administrative overload across the office
- Limited operational visibility
- Standard operating procedures across every branch
- Automated approval and reorder workflows
- AI-assisted product & pricing knowledge
- Clear operational dashboards for leaders
- Consistent customer communication end-to-end
- Business Momentum™ across the whole business
- Continuous monthly improvements
Discover → Prioritise → Implement → Measure → Repeat.
- Step 1Discover
90-minute operational assessment of the business — sales, purchasing, approvals, customer comms, knowledge and admin.
- Step 2Prioritise
Every improvement scored on ROI, ease and Momentum™ impact. The top three become sprint 1.
- Step 3Implement
Kayotte builds the workflow, automation and dashboard. No 'homework' for the operations team.
- Step 4Measure
Every improvement ships with a metric — approval time, order turnaround, on-time dispatch.
- Step 5Repeat
A new improvement lands every month. Business Momentum™ compounds. Forever.
Sales & Purchasing Approval Engine
The engine behind consistent operational decisions. Kayotte combines order value, customer tier, credit position and supplier terms to route every approval the right way — and keeps sales, purchasing and customers informed along the way.
- Right approver, right order, right SLA — routed automatically
- Automated customer & supplier updates at every stage
- Stalled orders, over-limit accounts and stuck POs surfaced instantly
- Digital approval trail, pricing checks and audit log on every order
- Feeds the Business Momentum™ engine — throughput compounds
- Orders awaiting approval > 24h$142k value blocked18Action
- Quotes pending > 5 days$318k pipeline exposure26Action
- Backorders needing reviewSupplier lead-time slip9Action
- Accounts due for reviewRecurring account cycle62Action
New quote, order, PO or credit-limit event
Rank by value, customer tier, margin and supplier terms
Approval draft assembled with pricing, credit and stock context
Manager reviews, approves and releases in-app
Update customer, supplier, ERP and Momentum™ score
A dashboard built for the way wholesalers actually work.
Not an ERP report. Not an inventory view. The operating rhythm of a modern wholesale business — Business Momentum™, sales, purchasing, supplier performance, customer accounts and knowledge, in one place.
- Bayside Plumbing — Volume tier upgrade$96,000/yr
- Kirra Electrical — New branch supply$142,000/yr
- Ashwood Trade — HVAC range expansion$58,400/yr
- Jake · Sales48 actions92
- Priya · Purchasing62 actions88
- Marcus · Accounts22 actions74
- Lena · Customer Service34 actions62
- Ashcroft Imports97%
- Bayside Manufacturing92%
- Kirra Global88%
- Southern Trade Co.76%
- 1,240 order confirmations auto-sent96% on time
- 142 POs released via approval engineSLA 94%
- 62 customer accounts reviewed$1.4m protected
- 18 quotes recovered from stale pipeline$284k won
- 09:12PO 48239 approved — Kirra Electrical
- 08:45Quote sent — Bayside Plumbing volume tier
- YesterdayReorder batch released — 42 top-100 SKUs
- YesterdaySupplier scorecard sent × 12
- Sales & margin monthly reviewReady · $4.2m revenue
- Supplier OTIF scorecardReady · 24 suppliers
- Executive KPI dashboardAuto-refreshed
A roadmap that never stops moving.
- Customer Health DashboardSpend, margin & risk per accountTBD+6 Mom.
- Supplier Communication WorkflowStructured supplier cadence4h / wk+7 Mom.
- Sales Approval AutomationApproval SLA · 2d → 4h6h / wk+8 Mom.
- AI Knowledge AssistantProduct & pricing answers on demand3h / wk+6 Mom.
- Purchasing WorkflowPO turnaround · 5d → 1d5h / wk+7 Mom.
- Executive KPI DashboardWeekly leadership review3h / wk+7 Mom.
- Internal SOP LibrarySOPs for sales, purchasing, accounts2h / wk+5 Mom.
Wholesale-specific improvements, ready to add to your roadmap.
Every opportunity has been implemented in a real Australian wholesale business. Every one comes with a business outcome, an effort estimate, weekly hours saved and a Business Momentum™ impact score.
Standardised onboarding — credit, pricing tier, terms and welcome journey.
Structured pricing, discount and credit approvals routed to the right decision-maker.
PO drafting, approval and release with supplier terms baked in.
Structured supplier cadence — orders, ETAs, scorecards and disputes.
AI answers on products, pricing and SOPs — for sales, purchasing and service.
Living, versioned SOPs for every branch and office process.
One weekly view of sales, margin, purchasing and Momentum™ for leadership.
AI meeting notes filed to customers and suppliers with next actions.
Automated rep, branch and product-line reporting with anomaly detection.
Stock-outs, slow movers and allocation conflicts surfaced in real time.
Structured post-order follow-up and account review cadence.
Branch and function-level dashboards for GMs and department heads.
Structured review & sign-off for contracts, credit apps and PO releases.
Quarterly account reviews scheduled and tracked automatically.
Newsletter, promotion and lifecycle emails sent to segmented lists.
Every quote nurtured with structured multi-touch follow-up until decisioned.
Challenge → Friction → Improvements → Timeline → Outcomes.
Successful wholesale businesses win customers — then quietly lose margin, service quality and capacity through manual approvals, inconsistent workflows and administrative overload. Growth stalls at the operational ceiling, not the market ceiling.
- Approvals waiting on the GM every day
- Quotes sent, then forgotten in the pipeline
- Every branch runs purchasing slightly differently
- Product & pricing knowledge trapped in senior staff
- 1Weeks 1–2Discovery Workshop, ops audit across sales, purchasing and approvals.
- 2Weeks 3–4Sales & Purchasing Approval Engine v1 live. Customer notifications automated.
- 3Weeks 5–8Supplier communication workflow, quote follow-up, SOP library.
- 4Weeks 9–12AI Knowledge Assistant, executive KPI dashboard, customer onboarding.
- 5OngoingA new improvement lands every month. Business Momentum™ compounds.
Ninety minutes. Nine areas. One tailored roadmap.
The first engagement is not a sales call. It is an operational assessment of your wholesale business. The outcome is a tailored Living Improvement Roadmap™ you can act on — with or without Kayotte.
- A tailored Living Improvement Roadmap™
- Prioritised improvements by ROI and ease
- Estimated Business Momentum™ uplift
- A 30 / 60 / 90-day implementation timeline
Outcomes we can influence — not financial guarantees.
Answers for wholesalers & distributors.
Build a wholesale business that improves every month.
Join Kayotte Membership and begin your Continuous Business Improvement™ journey with a roadmap tailored specifically to modern Australian wholesalers and distributors.